All across Nigeria, the December heralds the month of school admissions. During this period, one often sees long serpentine queues near schools and educational institutes and parents wake up in the week hours of the day and stand in line the entire day to secure admissions forms for their children.
For Institution too, this time of the year can a chaotic time as schools need to focus of issuing admission forms, collating the fees for the same, collecting data, saving and managing the data, sorting admissions… the list can be endless.
However, an easy solution to opt for SchoolPortall® with a feature for admission module in school management. Today, schools and educational institutes all over the world are comprehending the need for a school enrollment software that can help the administration team take care of the school admissions in a seamless manner.
Here are the top 8 ways shows how school management software simplifies the admission process:
Simpler Distribution of Admission Forms
With the help of a school enrollment software, the schools can distribute the admission forms to a wider audience as it offers them the option to make a payment online and simply download the admission forms at the click of a mouse.
This admission form can be downloaded from the website or social media channels and hence is accessible to a wider range of audience.
Easy Form Submission
The digitally savvy students and their parents can not only download the form at the click of the mouse, but they can also use various mobile and cloud-based applications of the SchoolPortal® to submit forms and upload the various admission documents as needed. All the submissions and the documents related to the admission on a student can easily be done online using the various features and the functionalities of the admission module in school management.
Simple And Seamless Admission Tracking
Traditional paper-driven admission systems are also characterized by endless phone calls by hassled parents and students looking for information on the admission process, updates on the application status and other admissions-related information. However with SchoolPortal®, schools can send parents and students timely updates about the admission process.
This involves updating parents automatically on admission test dates, locations, results, interview date, reminders as well as final admission status. Automation of this process saves parents the hassle of endless calls to the school team. With the help of technology, the administration can send parents automatic emails and mobile messages – as and when needed.
An Effective Admission Marketing Tools For Schools
This paperless admission process is not only easier for the parents and the administration team, but it also helps to create a savvy and modern image of the school in the minds of the parents.
Additionally, this digital system helps the schools to maintain a database of all the applicants across the years. The schools can then reach out to these students and use the software to send out automatic updates and emails about events in the schools, new course and special guest lectures as and when needed.
Creates A Uniformed Admission Experience Across Multiple School Campuses
Today, schools’ no longer function as standalone units and many schools have multiple campuses across various locations. The use of an admission module in SchoolPortal® will ensure that parents and students have a similarly seamless experience irrespective of the location. It also ensures that the admission process can be managed in a multilingual manner for parents or guardians who are more comfortable in local languages.
Secures Post-Admission Data Of All The Students
Using a SchoolPortal® with a feature for admission module enables schools to securely store all the student-related data such as financial fees information, addresses, medical history in a safe digital platform. This only not ensures the information can be accessed by unauthorized personnel, but it saves schools the hassle of keeping all the admission forms and other data in a safe vault or storehouse.
Recap: How school ERP software can benefits school, students and others?
Creates An Error Free Admission Process
The admission season is a stressful season with plenty of opportunity for human error. The pressure of meeting the admission targets, the constant deadline and the tension of procession thousands of applications, can often be a cause of errors in the admission process. This is embracing for the school and can even cost the school its reputation. The use of SchoolPortal® with the admission module helps eliminate reasons potential for such careless errors.
Creates Simpler Fee Management And Timetable Management Process
The admission season is also characterized by the collection of multiple fees such as admission fees, transport fees, books, library fees and the creation of a timetable. Both these tasks are stressful for school teams. The use SchoolPortal® with a feature for admission module enables simpler ways for schools to manage fee payment and automatic invoice generation. The online system also generates a fee summary at the start of every academic year to ensure that students and parents are aware of the financial obligations and automatic updates to parents ensure that they get timely reminders for the payment.
The online system also helps the class teachers during the admission season to schedule the timetable for the years, including details such as the number of students per class, teachers and substitute teachers assigned.
When selecting a school for their children, ease of admission is an essential feature that many schools tend to overlook. With the help of school management software with a feature for admission module can make the admission season an easier experience for the parents as well as for their staff.
Today, we live in an era where time is an essential and scarce resource. Using a school management software SchoolPortal® can help schools ease out the admission process.