Every worker always struggles to make his/her working hour as productive as possible by ensuring effectiveness at the workplace. Learning to work effectively, will not only impact positively your working days but also your mental health.
If you are one of those that still find it difficult to be as effective as possible at work, there are many methods for increasing your effectiveness and you can choose which one can help you to improve.
In this article, we will expose the secret of working effectively and those things you will need to make you an effective and productive worker.
Working effectively means maximizing the time you spend at work so that you are productive when you need to be. Those who work effectively don’t necessarily work without resting, they just have a good understanding of how they work and how to schedule their time effectively.
Planning and scheduling your day to the best of your abilities to complete the tasks you need to complete while taking care of yourself and your stress levels is very important, especially for those who have a lot to do every day. Most people can’t work at a hectic pace with maximum effort for an entire workday, hence organizing yourself to work effectively will be very important.
Tips on how to improve your work effectiveness
1. Organize yourself
One of the best ways to achieve work effectiveness is by using organizational tools to manage your day. This can include using a personal to-do list, schedules, calendars, planners, and apps that can help you plan and organize your working time. It might take time to discover the right combination of organizational methods that are most helpful for how you think and work, but taking that time to find out can increase your productivity going forward.
In researching on what works for others and trying out different methods is a good way to find what works for you at the same time.
In most cases the organizational tool may not be helping you personally, however, it’s okay to try something else instead, even if others find that tool helpful. People’s minds work differently and there are a lot of different working styles. Knowing yourself well is a good way to find how to stay organized in a way that you will maintain and use.
2. Use a short to-do list
This is a short list that will contain all the tasks you have to do for the day. A long to-do list can feel overwhelming and unending, so instead using a short to-do list can help you stay organized without being overwhelmed. Concentrating on the top three to five tasks on your list can make your list seem more manageable and help you focus on the most important ones. There may be other things you know you need to get to, and you may decide to write them down so you remember what they are. But the to-do list you keep accessible is usually most effective when you keep it short.
3. Communicate well
Robert Trujillo said, “as long as there is communication, everything can be solved”. This entails that effective communication is a personal skill whose importance cannot be overemphasized.
The ability to communicate well with your colleagues is one of the best ways to work effectively. Miscommunication can lead to delays and problems with how work is done, so ensuring clear communication can help work get done more effectively. This means asking questions and getting clarity on tasks you are assigned as well as communicating clearly with those you are working with or delegating to. Communicating well can also improve the division of labor among the team and prevent multiple people from working on the same task at the same time without the knowledge of each other.
4. Distractions can mar your work effectiveness.
Distraction in a workplace is anything that pulls you away from what you need to concentrate on, and it includes both work things and personal things.
Distractions might be chats with your coworkers, social media, messages unrelated to work, and many other things tied to your cell phone and the internet in particular. You may also find that as you’re working on a more difficult project and trying to focus, you think of other things you need to do or want to remember. Avoiding distractions can make your work hours more effective.
Your inclination may be to stop what you’re doing to deal with the new thing you just thought of, but that makes your current project take longer and isn’t the most effective way of working. Something you can do to help with this is to create a distraction list on paper, on your phone, or your computer. Whenever something comes to mind that you want to take care of but don’t want to interrupt your current work, you can add it to the list and resolve it when you’re done with the task you’re trying to focus on.
You can also read: How To Improve Your Focus While Working On Remote
5. Multitasking and working effectively
Multitasking can be helpful sometimes, but in some situations, it’s just a distraction. Be careful about when and how you multitask, so it doesn’t take you longer two do two tasks at once than just doing them one at a time. There are times when it’s okay to multitask and can be more productive, so you’ll need to find out what is most effective for you at work.
For example, you might find that you can listen to a meeting discussion and complete some administrative tasks at the same time and this saves you some time. But you might also find that you can’t work on an important project and answer emails as they come in. It is of utmost importance that you understand what works for you and what is best for your current tasks.
6. Reduce your stress
A less stressful workday is one excellent way to help you work more effectively. This may be challenging depending on the work you do, your personal life, and your personality, but finding ways to reduce your stress can help you to be more efficient, feel more satisfied with your work, and have an easier time relaxing when you are not at work. There are many ways to reduce stress, including mindfulness, exercise, short breaks, and many other types of self-care. Find what works for you and use it to remain calm throughout your workday and still achieve productivity.
7. Mark your progress
One of the best ways to encourage yourself to work more effectively is to mark your progress. As you achieve things throughout your day and complete tasks, you can cross them off your to-do list or recognize your progress in other ways that feel helpful. Recognizing that you’ve made progress throughout your work day can help you feel more eager to take on more and help you value the achievements you’ve had throughout the day.
8. Set up your next day
For some people, it will take them some time to decide which task to do first when they arrive at the workplace. To avoid wasting time on this, you may need to organize yourself, create a to-do list or decide on your priority tasks and often that can be time-consuming. However, if you spend some time at the end of your work day organizing yourself for the following day, it can allow you to start working as soon as you arrive at work.
For instance, when you are done for the day, you probably have a good idea of what you’ll need to do the next day. You can create a list of your top priorities and goals for the next day, as well as tasks you want to complete. Because it’s all likely fresh in your mind, it will probably take less time to write down and prepare. This is also a good way of enhancing work effectiveness.
From the foregoing, it can be observed that work effectiveness can be achieved by the combination and practicing of the above-mentioned points which many people often take for granted. Understanding yourself and the work you are doing is very important because what works for your colleague may not work for you.
Do you find this article helpful in managing your work effectiveness? let me know your opinion in the comment box.
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