Work can somehow be stressful in most times, which may be as a result of one distraction or the other. Either from the day’s task, from colleagues, calls and text messages from family and friends and so on.
Above all, our social media platforms and our phone normally contribute to a greater percentage of this distractions.
To have a productive day, one need to find a way of fending away these distractions. However, many of us struggle to focus on work at times, which can eat into our productivity and even our finances. While everyone has their own unique way of trying to solve this problem at work.
Below are some evidence proven strategies and modalities that can help you to stay focus on a task at work.
1. Name what is really distracting you.
Having known that distractions may take up your time, energy, and attention, it is wise you work on it. In order to overcome distractions at work, however, you need to acknowledge your particular distractions and identify them for what they are when they pop up. By doing this, you can gather and redirect your attention to more important things than irrelevant things.
People may find that just labeling distractions empower them enough to put up boundaries and avoid those devices. Others might need to think motivational thoughts, speak positive words, or employ breathing techniques to refocus. Not only can these strategies improve productivity, but they can also help ease the anxiety and frustration that come from distractions.
2. Make your work proactively, instead of reactively.
One of the ways, you can avoid distractions is by emphasizing proactive work over reactive work. We often react to the things going on around us in our environment and to our digital messages and emails. These non-pressing matters distract us and force us to lose focus on more important tasks.
To combat this, create a list of organized and prioritized goals. Set your mind to completing this list before tackling any other reactive task. This will go a long way to help you focus on the work that matters and complete it on time. You may even find yourself having more time to finish those reactive duties later in the day.
3. Schedule your workday.
One of the best ways to focus on work is to have your day mapped out. By partitioning each task for a particular time of the day, you can work more efficiently and accomplish more overall. Set aside time at the end of each day for planning your tomorrow.
Schedule the high-effort tasks for when you are most productive, such as the morning hours, after lunch, or whenever works for you. Consider grouping similar tasks together, allowing you to maintain creative momentum or knock out several small tasks in one sitting.
4. Break big and challenging tasks, into smaller, more specific, and more manageable tasks unit.
A large or ambiguous task can be daunting for just about anyone. Many of us have the urge to put these off in favour of smaller and more manageable tasks. While we are inactive, we can more easily fall victim to distractions.
An effective approach here is to break down large tasks. This can make the project less intimidating and allow you to take small steps through to completion. Once you start a project, you can better stay on track, stay motivated, and formulate logical approaches for future steps.
5. Avoid digital distractions.
Throughout the day, our phones and computers are bombarded with emails, text messages, alerts, notifications, and social media updates. We get distracted by the sounds, the urges, and the habits of it all. To fight against these distractions, try:
- Turning off notifications or putting devices on do not disturb.
- Keeping your phone a little bit away from you.
- Deactivating distracting apps and features during the workday.
- Scheduling phone and social media breaks for yourself.
- Blocking certain websites.
These strategies will help reduce the power digital distractions have over you and allow you to focus on work more intently throughout the day.
6. Organize your working environment.
Your workspace or environment may have a greater impact on your productivity than you think. Sometimes, your physical environment can affect your mood, cognition, and decision-making. It can also create undue stress and anxiety and negatively influence your relationships.
It is recommended that you organize your workstation and turn it into a place you want to spend time in, a place you find both relaxing and energizing. Decorate it with items, visuals, and smells that you enjoy and motivate you. Organize your things and stop wasting time looking for lost or misplaced items.
7. Eat balanced meals and drink water.
Our mode and what we eat and drink throughout the work day can have a big impact on how we perform at work. Consuming brain foods, for example, can increase memory, attention, concentration, and energy. Try starting your day with a healthy breakfast, and mix in fruits, nuts, and foods with omega-3 fatty acids to improve your brain health and cognition.
Caffeine, chocolate, and sugar in moderation can also have positive effects, particularly on your energy and alertness. Additionally, drinking water throughout the day can improve your mood and brain function.
8. Avoid task-switching.
Multitasking might seem like the most effective way to work, but sometimes, it has a negative impact on productivity. When we switch between tasks, it takes time to rebuild our focus back to where it was. Switching also leaves us more vulnerable to distractions.
Instead, try to work on a task through to completion. In addition to much of the advice listed above, you can avoid task-switching by preparing all the materials you need to complete a task in advance. This will allow you to build consistency and momentum in your work.
However, in as much as you try to meet up with numerous task for the day, it does not call for overloading yourself but taking one task at a time. In this way you can manage your working day very well and make it productive and enjoyable.
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