What is Leave Management?
Very simply put, leave management is the tracking of employees who are applying for leave, the granting of said leave by the employer, and the ongoing tracking of leaves and holidays have taken over a given period of time. Leave management can be tracked on a predefined time frame set by the employer themselves – so leaves can be applied for, granted, and tracked on a half-yearly, yearly, quarterly, monthly, or semester wise bases.
Leave management helps streamline the entire attendance management process in a way like never before. With leave management, employers or institutions have a better sense of when and how their employees show up for work and when they do not.
Leave management is also useful in terms of gaining data about an institution’s functioning, especially with regards to its employees. For instance, leave management helps identify patterns that may be indicating issues that could easily be resolved or provide some data about employee productivity or even just simple information about attendance patterns for various groups of employees. This information can then influence various administrative and human resources management decisions that the institution may make.
What is SchoolPortal® ERP Software?
SchoolPortal® ERP software is a tool or platform that helps schools manage their daily and ongoing processing that is a part of running an educational institution. This means it is a tool that allows certain repetitive or common processes that are usually performed by human personnel to be taken over by technology. In these modern times, most schools are using some sort of school ERP software to help manage their running of the school. School ERP software can handle a multitude of tasks – from admissions to accounting to alumni management. It is thus useful for a variety of stakeholders in the educational ecosystem, from parents to teachers to students to management to non-education staff like administrators or the finance team.
Why does institute needs Leave Management feature in SchoolPortal® ERP Software?
Leave management with SchoolPortal® ERP software can really enhance your educational institution’s usage of this piece of technology. Combining leave management with SchoolPortal® ERP software integrates the system of leave application, granting, and tracking in the same tool that is being used to manage all other internal and external school processes. Instead of using traditional methods like an attendance register, leave management with SchoolPortal® ERP software makes the whole process easy and free of fuss.
What are the benefits of Leave Management with SchoolPortal® ERP Software?
The advantages of leave management with SchoolPortal® ERP software are many and affect every stakeholder in the educational ecosystem. Broadly speaking, the automation of leave management with SchoolPortal® ERP software takes a process that was originally driven by humans and uses technology to resolve it instead. This signals to the world that the school using leave management with SchoolPortal® ERP software is technologically proficient, forward-thinking, and preparing students to be ready for a globalized and highly tech world.
But how does leave management with SchoolPortal® ERP software benefit various people at an educational institution specifically? Below we discuss the many ways leave management with school ERP software works for all of these different stakeholders – from management to administrators to teachers and students:
The Benefits of Leave management with SchoolPortal® ERP Software for Management
- Reduction in labor costs
Leave management helps reduce labor costs by a significant amount. Ordinarily, the processing of leave applications and granting or denial of leaves would be managed by some human resource in the administrative team of a school. With leave management with SchoolPortal® ERP software, this entire process is automated. Once the school-specific rules and guidelines are programmed in, teachers and students merely apply for leave within the software and are notified of their status within it too. The SchoolPortal® ERP software maintains records automatically, eliminating that task for a human resource also.
- Reduction in overhead costs
As explained above, leave management results in a significant reduction in labor costs, thanks to the elimination of the need for human intervention in the entire leave application and leave granting process. This also means a reduction in overhead costs for management. How? First, the reduction in labor costs means that management is saving allied costs of having to employ and train another human resource. Further, the peripheral costs from the leave application — from the production costs of application forms to the time spent by multiple humans processing it — are also reduced. These small reductions may seem insignificant at first glance, but truly add up to positively impact the school’s bottom lines. It is a win-win for management on the whole.
The Benefits of Leave Management with SchoolPortal® ERP Software for Administrators:
Leave management is primarily an administrative function, making this a tool that is especially helpful to school administrators. Here is how leave management helps them:
- Employee leaves maintenance
The key function of leave management with SchoolPortal® ERP software is to maintain a record of application and granting of leaves for employees like teachers or non-education staff and even students. This tracking of attendance and leave-taking is important not just on the practical level of knowing who is available at any given point of time but also in terms of understanding the functioning of the school better. Leave management enables schools to better manage their facilities and create policies and rules that are responsive to reality rather than perception.
- Leave Notifications and Reminders
When you deploy leave management with SchoolPortal® ERP software, the questions “Is such and such on leave?” becomes obsolete. This is because leave management with SchoolPortal® ERP software allows for leave notifications or reminders to be sent out to all relevant parties that need to be kept in the loop. For instance, you can set up a notification or reminder system for all leaves taken by teachers to be sent automatically to the finance department to ensure efficient payroll processing.
- Manage leave classifications
Leave management with SchoolPortal® ERP software allows administrators to add and edit the various types of leave that are offered by the school. In general, educational institutions offer different types of leaves – from sick leave to personal days, to leaves with loss of pay, to annual leave. Obviously, these types of leaves are static. When you integrate leave management with SchoolPortal® ERP software it is possible to change these classifications easily and quickly.
- Create leave reports
In the end, leave management is the first step to creating a comprehensive understanding of the attendance and leave-taking habits of both students and staff at your school. Deploying leave management enables you to generate informative robots that capture this data in a useful way.
Read Also: How School management system ease the admission process?
The Benefits of Leave Management with SchoolPortal® ERP Software for teachers and students:
The usefulness of leave management is universal. This means that leave management can be helpful to not just administrators, but also teachers and students. Here is how leave management also helps teachers and students:
- Apply for leaves
Integrating leave management with SchoolPortal®ERP software will make applying for leaves a complete breeze. Teachers and students will just be able to use the existing school ERP software they are familiar with to apply for leave from within their app. When using leave management with SchoolPortal® software, it is possible to apply for leave at any time from any platform or device. Being able to swiftly and easily apply for leave reduces an immense burden on not just the teachers and students of a school, but also its staff that would other be burdened with the task of having to keep track of these applications, have them processed, and then communicate that to the applicant. Instead with leave management labor, and overhead costs are reduced and time is utilized more efficiently thanks to automation of leave management in itself.
- Track remaining leaves
Leave management with SchoolPortal® ERP software helps teachers and students know at a glance how many leaves they have remaining. This is because it helps tracks days attended and leaves taken against the school’s holiday calendar and attendance requirements easily within one tool. It is important for teachers and students to be able to track their status, better plan their days and adjust the pace of their teaching and learning accordingly.
- Instant notification on application status
Okay, you have applied for leave in the leave management with SchoolPortal® ERP software. Now what? Integrating leave management with SchoolPortal® ERP software allows teachers and students to get notified in real time about the status of their leave application. This is because the SchoolPortal® ERP software is available across multiple devices and at any time for students and teachers. Integrating leave management with SchoolPortal® ERP software only extends the omniscience of this piece of technology.